Managing the database

To manage the database, double-click on the KeyPass icon in the system tray. Alternatively, select Manage database from the tray menu.

The left-most pane (highlighted in red) is the database pane. where you see a hierarchical listing of all the folders and entries you have created.

The KeyPass database is organized as folders and entries. Folders allow you to group related entries together. Each entry stores important information for a particular application or web site:

• Title. This is a descriptive name that identifies the application or web site.

• Web address. This is the URL of the web site, if applicable.

• Fields. These are values specific to the application or web site. Each field has a descriptive name (eg. "Password"), and a value (the actual password itself). You can define any number of fields for an entry. See Using fields for additional information.

• Login script. This defines a sequence of steps to login to the application or web site. Each step could be a field value (eg. Enter "Password"), or a keystroke (eg. Press [Enter]). See Using the login script for additional information.

• Notes. This allows you to enter short notes related to the application or web site.

• Properties. This tab contains a number of settings specific to the entry. For more information on what these settings mean, see Entry properties.

• Files. You can attach one or more files to a particular folder or entry. For more information on how to do so, see Attaching files.

• Associations. You can view existing associations for a particular entry, or remove unwanted ones. See Associations for additional information.

There are a few basic tasks related to database management:

• Create a new folder. Select the parent folder, then select File/New folder from the main menu, or select New folder from the context menu. A new folder will be created with the default name "New Folder", which you can rename to something descriptive.
• Create a new entry. Select the parent folder, then select File/New entry from the main menu, or select New entry from the context menu. A new entry will be created with the default name "New Entry", which you can rename to something descriptive.

Another way to add a new entry is to drag-and-drop a hyperlink from a web browser to the database pane.

By default, each new entry is created with two default fields "Username" and "Password", and a default login script "[Select All], Username, [Tab], [Select All], Password, [Enter]", which works for most applications or web sites. You may change the default login script by using the Set as default function in the context menu of the login script pane. For more information, see Using the login script.

• Rename an existing folder or entry. Select the target folder or entry, then make a single click on the target item, or select Rename from the context menu.
• Reorder folders or entries. Use drag-and-drop to reorder folders and entries in the database pane.

• Delete an existing a folder or entry. Select the target folder or entry, then press the [Del] key, or select Delete from the context menu.

You can save all updates to the database by using the File/Save, or File/Save and hide function from the main menu. The latter automatically hides the KeyPass window as well.